Reporting
The numbers the rest of it exists to produce — read by department, not blended into one line.
- P&L by department
- Revenue and pipeline
- Commission
- Labor cost
- Exports
Vendors. Venues. VenWeave.
Put the venue and the vendor on one event, not six separate inboxes.
VenWeave is the ERP for event services, built for the venue and the vendor to run it together. Quote it, staff it, invoice it, and see the margin by department — with venue commission, crew hours and food and beverage in the same system as the money.
Running in production every day inside a working AV production company. Now opening to a first group of outside customers.
Dashboard
All venues
Collected · 12 mo
$184,320
100% of invoiced revenue
Contracted
$242,900
Signed, not yet delivered
Commission due
$27,360
Across venue statements
Revenue by kind
Equipment
Labor
Food & beverage
AprMayJunJulAugSep
Margin by property
Northgate Hotel & Conference Center
65.0%
Illustrative figures
- One database, six modules
- Venue commission modeled
- Hash-chained audit log
- Venue, user and org time zones
The gap
This category grew up counting boxes.
Which is useful, and it is not the question that decides whether you had a good year.
Inventory-first tools
Built around the warehouse. They answer:
- What kit do I own, and where is it?
- Is anything double-booked?
- What went out on this job?
VenWeave is money-first
Built around the deal and what it returns. It answers:
- What did this event actually make, after crew and commission?
- Which department is carrying the year — AV, or food and beverage?
- What is sitting unsigned, unbilled, or overdue right now?
See how this holds up against a named competitor, line by line: LASSO · Rentman · IntelliEvent
What it does
One system from first inquiry to closed month.
Not a suite of products that integrate. One database, so a crew member's hours reach the department P&L without anybody exporting anything.
Bookings and documents
The pipeline from inquiry to paid, including the client-facing side.
- Pipeline
- Events
- Quotes
- Invoices
- Calendar
- Clients
Equipment
What you own, what it rents for, and what it costs to put on a floor.
- AV inventory
- Packages
- Price guides
- Labor rates
Food and beverage
Catering priced and costed the same way as equipment, in its own department.
- Menus
- Packages
- Banquet orders
- Catering labor
Venues and vendors
The property relationship, including the commission that comes off the top.
- Venues and rooms
- Commission
- Venue invoices
- Vendors
People
Scheduling and the record-keeping that follows it, from clock-in to review.
- Employees
- Assignments
- Timesheets
- Approvals
- Expenses
- Leave
- Payroll
- Certifications
Who it's for
Built for the people who own the outcome.
AV and production companies
You own kit, you send crews into venues, and somebody takes a commission off the top. This is the shape the product was built inside, so it understands the job from the vendor's side.
Venues and hotels
You run AV, banquets or both in-house, and outside vendors work your property under a preferred-vendor list. Read AV and food and beverage as separate departments with their own P&L, not one blended line.
Event companies
You subcontract more than you own, so vendor cost and margin per event matter more than a warehouse count. Same money model, less of the inventory.
Meeting planners and DMCs
You need quoting, clients, venues and clean documents without the depth of a production company's back office. Start at the lighter tier and grow into it.
Vendors. Venues. VenWeave.
Under the hood
The parts that are hard to add later.
Most of these are the reason a growing company outgrows the tool it started on. They are in the foundation here rather than on a roadmap.
- Departmental profit and loss
- Every event, expense, timesheet and line item carries a business unit, so AV and food and beverage can be read as separate businesses that happen to share a building — whether that building is a production company running two departments, or a hotel running its own AV and banquet operations in-house.
- Venue commission, modeled properly
- Separate rates for product, labor and other revenue, per venue, with remittance terms and a statement you can send the property. Commission is a first-class part of the revenue model, not a line somebody remembers to subtract.
- Quote approval that holds up
- A client signs online; the signature, timestamp and IP are recorded and the quote locks. What was agreed stays agreed, and changes after that are a new document rather than a quiet edit.
- A hash-chained audit log
- Sensitive actions — pay changes, document sends, permission grants, exports — are written to a tamper-evident chain. Editing history means breaking the chain, which is detectable.
- Permissions that survive real org charts
- Roles, per-user grants and revocations, and venue-scoped access, so a coordinator at one property cannot read another's numbers. Compensation is admin-only down to the sort order, because sorting by pay leaks pay.
- Time zones done honestly
- Your books keep one zone, each venue keeps its own, and each person keeps theirs. A crew member clocking in at 9pm at a property two zones away lands on the right day — which sounds like a detail until it is your payroll.
The awkward cases, and what happens to them.
A tax rate that moves after a quote is approved
The venue's rate is captured the moment a quote is signed or invoiced, not read live off the venue after. A city raising its rate next quarter does not reach into a document a client already agreed to — the one exception is a tax-exempt client, recorded as a flag, not a typed zero.
A venue renegotiates commission after your event is confirmed
Commission is rated per revenue category — product, labor, other — and frozen onto the event the moment it confirms. The venue's live rate can move after that; the confirmed event does not move with it.
One crew member, two events, two rates, same day
Pay rate lives on the assignment, not just the person. The same technician can work a load-in at one rate in the morning and a show call at another that night, and both post correctly to their own event.
A day rate, an hourly rate and a per-person rate on one invoice
Labor bills hourly or by day rate, line by line. Catering bills per person, per item or flat. All three sit on the same line-item schema and the same document — nobody works around a mismatch by hand.
A payment that arrives in a different currency than the invoice
A quote can be billed in the client's own currency, fixed to a published exchange rate the moment it becomes binding. A payment settled later, in a different currency, is measured against that same document at its own date — the gain or loss is a number, not a shrug.
Plans
Three tiers, priced per organization and per seat.
Features are grouped by the kind of business that needs them, so you are not paying for a commission engine you will never open.
Core
Meeting planners and coordinators.
- Quotes and invoices
- Clients, events and calendar
- Venues and rooms
- Standard reporting
Professional
Most fitAV, production and event companies — and venues running their own.
- Everything in Core
- Venue commission modelling
- Business-unit P&L
- Equipment and F&B inventory
- Labor, timesheets and approvals
- Client-facing documents and e-signature
Enterprise
Groups and multi-property operators.
- Everything in Professional
- Enforced two-factor authentication
- Your brand and your own sign-in domain
- Audit-chain verification
- Priority support
Volume-based pricing available in place of part of the seat fee.
Talk about Enterprise
Questions
What comes up before a real switch.
The questions that come before moving a back office onto something new — answered plainly, including the ones where the honest answer is not yet.
What happens to the system you run today?
Clients, venues, equipment and your catering menu import from a spreadsheet — .xlsx or .csv, matched by column header, not a fixed template. Events import too, from CSV, and bring their client and venue with them; a row with a dollar figure on it becomes a quote and an invoice, not just a date on a calendar. Timesheets, employees and quotes already in flight do not have an importer yet — those get entered by hand during setup.
How long before you are running on this?
We do not have a number to give you — every organization on VenWeave today is us. What is true: the imports above cover clients, venues, equipment and your menu on day one, and everything else gets typed in by you or by us while we watch for whatever the importer should have caught and did not.
Who owns your data, and how do you get it out?
You do. Today that means CSV, one report at a time — revenue, P&L, operations, receivables, invoices, the audit log — not one button that hands you everything at once. If you need more than the reports cover, ask and we will pull it by hand.
What happens if VenWeave stops?
No escrow agreement and no contractual data-return clause exist today — a real gap for a product with one customer, and naming it here is more honest than waiting for you to find it. The exports above work for that reason as much as any other; if your organization needs something in writing beyond that, raise it before you sign.
Can a venue or vendor partner use this without buying a seat?
To view what you share, yes — no account, no login, just the link, and pricing is never in the payload. To write back on the note thread attached to it, they need an account of their own; there is no signup built into the share link itself, so a venue or vendor not already on VenWeave can see everything you sent but cannot yet reply from inside it.
What does support actually mean?
Business hours, best effort — the same line already on this page below. There is no support SLA and no guaranteed response time. If your operation needs one in writing, raise it before you sign rather than assume it from a word like support.
Does this connect to your accounting system?
Not today. No QuickBooks, no Xero, no general-ledger export. If reconciling against one of those matters to you now, say so — it tells us which one to build toward first.
What is not built yet?
No accounting-system integration. No bulk import for timesheets, employees or quotes already in flight. No single button that exports everything at once. No self-service way to delete an organization outright — the destroy route was removed on purpose, not left out by accident, because Organization sits at the root of 34 cascade relations, and a self-serve delete there takes an entire tenant's data with it. No formal support SLA.
What does this cost?
No number on this page, on purpose. Three tiers, priced per organization and per seat, with volume pricing available on Enterprise in place of part of the seat fee. What it actually costs depends on how many organizations and how many people are logging in — a five-minute conversation, not a slider.
Tell us what you run today.
We are taking on a small first group of outside customers so we can build against real operations rather than assumptions. Send a line about your business and we will show you the parts that matter to it.
Business-hours support, best effort, and a straight answer about what is not built yet.